Adding Objects to Your Presentation’s Background
Dapresy is introducing a new series of articles, prepared by Daniel Landelius, Customer Support Specialist, which will focus on report building for efficiency. The series will highlight different functions in the system and how to best utilize them when setting up your project. The ultimate goal is for you, the project administrator, to save time and cut down manual work.
In our previous article, we explained the benefits of using the background option to save time when building and updating reports. We went over several objects that were placed in the background of the report – allowing them to be automatically updated instead of having to manually add them on each slide. To give you a quick reminder of which objects we’re referring to, they’re marked in red in the picture below.
This follow-up article will dig deeper into using objects to improve the efficiency of your reporting. First off is the object that’s easiest to miss but makes the biggest impact on the design of your report – the background image.
In our example, we use a white box with framing – but the background can be more advanced if needed. For this project, this simple layout serves its purpose as we’re simply looking to add a frame around our charts.
The benefit of adding an image to the background is perfect alignment on each slide. There is no need to make manual adjustments one by one. It also makes it easier to replace the background. All you need to do is go to your background options, delete the current image and upload your new one. The new image will now show on across your deck without the need to go over each slide individually.
(For this example, we made the background image smaller to show you its overall look. When adding background images, make sure they fill up the entire area.)
What about if you have a few slides that you’d like to use a different background for? In that case, simply add the background for those few slides manually. The added images will then cover up all the objects you have in the background. This can be useful if, for example, you’d like to add a section slide to separate different sections of your PPT report.
Another function that is very useful is “dynamic text”. With the help of dynamic text, you can make your text boxes pull the names of filters, dates, slide numbers, etc. – all automatically.
One dynamic text that I find particularly useful is “Slide name”. By using this function, with a single text box, you can show different information on each slide without the need to manually adjust the layout one by one.
How do you do it? A few simple steps:
Add a text box in your background and add the dynamic text: SLIDE_NAME:
Now make any changes to the font, color, or font size you’d like. You should have a text box that looks something like this:
In the next step, close the background, go to your slide navigator, and edit the name of the slide.
Give the slide the name you want to show up in your text box. Each of your slides will now show the text you have assigned to the slide navigator.
This series of articles will try to reveal hidden gems and shortcuts you can use within the system to make your reporting really stand out! If you have any questions, feedback or ideas on topics you’d like for us to cover, please don’t hesitate to email Daniel directly at firstname.lastname@example.org.